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Updated July 2026 · real, multi-region App Store reviews
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Microsoft To Do alternatives

Microsoft To Do users often seek alternatives due to persistent syncing issues, frequent app crashes, and a lack of advanced features like list-within-list organization or robust search. Alternatives like Outlook, OneNote, and Todoist offer different strengths for email integration, detailed note-taking, or flexible task management.

Why users look for alternatives to Microsoft To Do

The alternatives

Microsoft Outlook
4.8★ · 9,073,601 ratings · Free

Microsoft Outlook is primarily an email client that also integrates calendar and task management, making it suitable for users who want to manage their communications and tasks in one application R29R35. It helps users manage meetings, action items, and assigned tasks from MS Planner within a unified workflow R29.

Better for: Outlook is better for users who are heavily invested in the Microsoft ecosystem and want to consolidate their email, calendar, and task management into a single application R29R35. It suits those who appreciate the convenience of having their workflow simplified by syncing with Outlook calendar and other Microsoft services R29. However, some users find the calendar should be a separate app R52, and the app version may lack advanced features like setting rules R63.

Head-to-head: Microsoft To Do vs Microsoft Outlook
Microsoft Word
4.7★ · 2,909,388 ratings · Free

Microsoft Word is a dedicated word processing application, excellent for creating professional documents, resumes, reports, and meeting minutes R66R69. It offers writing freedom and tools for typing and formatting text, making it indispensable for many users R69.

Better for: Word is better for users whose primary need is document creation, editing, and formatting, especially for professional or academic purposes R66. It is ideal for those who need robust tools for typing, report writing, and creating polished documents R66R69. However, some users report bugs on iPad, difficulties with dictation, and issues with the keyboard on mobile R67R70.

Head-to-head: Microsoft To Do vs Microsoft Word
Microsoft 365 Copilot
4.7★ · 1,292,882 ratings · Free

Microsoft 365 Copilot acts as an AI assistant that helps users organize and plan work and personal life, providing insights and information they might not otherwise know R80. It is particularly valued by students for its features and ability to enhance education .

Better for: Copilot is better for users who need an AI assistant to help with organization, planning, and generating information, especially within the Microsoft 365 ecosystem R80. It suits students and professionals looking to increase their productivity and quality of work through AI-powered assistance . However, many users report it frequently doesn't work, has constant issues, is inaccurate, and struggles with file uploads and saving documents R79R81R82.

Head-to-head: Microsoft To Do vs Microsoft 365 Copilot
Microsoft OneNote
4.7★ · 1,052,632 ratings · Free

Microsoft OneNote is a versatile note-taking application that allows users to organize thoughts and ideas across multiple notebooks, sections, and pages R94. It is available across mobile, Windows, and web platforms, making it easy to access notes from various devices R94.

Better for: OneNote is better for users who need a comprehensive and flexible note-taking system to save thoughts, ideas, and organize information R94. It suits those who appreciate the ability to create multiple notebooks and access their notes from different devices R94. However, some users report issues with crashing while typing, an outdated interface, and the constant need to reauthenticate R93R95R102.

Head-to-head: Microsoft To Do vs Microsoft OneNote
Todoist
4.8★ · 127,307 ratings · Free

Todoist is a robust task manager known for its flexibility in planning and organizing activities, from simple daily reminders to complex team project management R108R114. It offers intuitive data input and is considered a reliable tool for keeping life organized R114.

Better for: Todoist is better for users who need a flexible and reliable task management application to organize all their activities R108. It suits those who appreciate intuitive data input for quick task entry and simple daily reminders, as well as complex project management R114. However, some users find its interface confusing and too complicated for simple to-do lists , and there are reports of sync issues and data loss R107R110.

Head-to-head: Microsoft To Do vs Todoist
Stick with Microsoft To Do if

You should stick with Microsoft To Do if you find its basic functionality easy to use and useful for simple task management . It is a good choice if you appreciate its ability to sync across devices for grocery or shared lists, and you don't encounter the frequent crashing or syncing issues reported by other users R11. It's also a strong option if you are an Outlook user and value its integration with Outlook and the Outlook calendar for managing meetings and tasks R29R35.

Evidence note: Microsoft 365 Copilot has mixed reviews, with many users reporting significant issues and others praising its utility, making it challenging to give a consistently positive or negative recommendation R79R80R81R82.

Frequently asked

Does Microsoft To Do integrate with other Microsoft products?
Yes, Microsoft To Do integrates well with Outlook and the Outlook calendar, allowing users to manage meetings, action items, and tasks from MS Planner in one place R29R35.
Are there common technical issues with Microsoft To Do?
Yes, common technical issues with Microsoft To Do include frequent crashes on iPhone and iPad, persistent syncing problems across devices, and non-functional iOS widgets R1R4R7R11.
Is Microsoft To Do suitable for complex task management?
Microsoft To Do is generally considered a basic tool, with users noting a lack of features like lists within lists, advanced categorization on mobile, or robust search functionality, which may limit its suitability for complex task management R9R12R17R24.

What reviewers actually said

Built only from these 120 real reviews (foreign ones translated). Superscripts jump to the quote here. Apple has no per-review links, so [ref] opens that app's reviews on the App Store.

  1. [R1] Microsoft To Do 1/5 · US Why is it crashing?: Suddenly stopped working on iphone 16 Pro…
  2. [R7] Microsoft To Do 1/5 · US Crashing: Keeps crashing on both my iPhone and iPad. Tried many time contacting Microsoft but there was no response. Too bad
  3. [R10] Microsoft To Do 1/5 · US Completely non-functional now: Used to be moderately useful. Things now appear to be completely broken. I cannot open up any tasks. So unfortunate because this app used to be absolute gold a couple years ago.
  4. [R15] Microsoft To Do 3/5 · US 3 stars: It crashes on me when I try to start a new list. And I have lost tasks when moving to a new list. Poof. Just gone. So now I have to screenshot before moving just in case. Otherwise it’s great!
  5. [R4] Microsoft To Do 1/5 · US Syncing: Cannot get syncing to work on this app only. All other apps my 3 devices sync with no problem. Being 70+ easier to type on iPad or Mac. But use my iPhone when using when away from house. Constantly have to delete and reinstall app on iPhone. Have started moving some of my lists to other apps.
  6. [R16] Microsoft To Do 1/5 · US Sync issues never end: Unfortunately, MS apps - primarily To Do and OneNote, have had sync issues on/off for 5+ years. They fix the issues for a while and then they come back. At work, home, and on Windows and iOS/Mac. Nice idea, just okay GUI, but horrible execution. BLUF: It’s not reliable. Time to replace.
  7. [R21] Microsoft To Do 3/5 · US IOS challenges: I like To Do on my computer but I use an iPhone and the two aren’t the best of friends. It’s often slow and shuts down. So, I’m using Reminders on my phone and To Do on my computer.
  8. [R22] Microsoft To Do 1/5 · US Refuses to sync correctly: The iOS app refuses to sync correctly with the desktop app. Signing out and in does not fix the issue. Looks like it’s time to find a more reliable to do app. It’s sad to see just how badly Microsoft screwed up the Wunderlist purchase.
  9. [R3] Microsoft To Do 3/5 · US Good app except for accidental taps: The To Do app is good but an accidental tap is it’s Achilles heel. Tap something by mistake and it’s difficult to know what was tapped. I don’t see anyway to know.
  10. [R14] Microsoft To Do 4/5 · US Won’t allow to rearrange alphabetically: This APP helps me to organize different categories. Under each category I add lists. One start out is if I want to rearrange the categories by alphabetical order, it won’t move but opens.
  11. [R19] Microsoft To Do 1/5 · US Poor UI limits app: My day not being able to be deleted or hidden so priority lists can be on landing page limits the app entirely
  12. [R24] Microsoft To Do 3/5 · US Could be so much better: I moved from Todoist to To Do and have not looked back. But To Do has not been without its issues, mostly in terms of usability. My biggest complaint is Search. Something so fundamental. You cannot search from anywhere, you have to be at top level list view to even see the search icon, then you have to click it, then search. Search should be accessible everywhere - either
  13. [R9] Microsoft To Do 3/5 · US Can’t make suggestions: It would be nice to have a way to make suggestions. I clicked on the link in the app, but it won’t sign me in with the code they emailed me. So frustrating. The app really needs a way to have a list within a list. For example, for my “tv shows to watch” list, letting me sort it into “shows to watch alone, “shows to watch with spouse,” “movies for the weekend,” etc. And for
  14. [R12] Microsoft To Do 3/5 · US Categories: Need to be able to select a category for each task on mobile version
  15. [R13] Microsoft To Do 2/5 · US No printing?: Why no printing option for individual tasks?
  16. [R17] Microsoft To Do 4/5 · US Almost great: I still haven’t found the perfect free (or reasonable ) GTD priorities to do list, but do enjoy this tool. Need to have more collaborations to make it optimally useful
  17. [R6] Microsoft To Do 3/5 · US Encrappification has arrived: The whole point of having an app and not using the web is so I don’t have to sign in every time. Here, I had to 2FA twice in a row, plus dismiss an annoying passkey nag. Then the login pop-up kept coming back up. I only was able to fix after a force-close. You literally have one job: don’t make the app worse.
  18. [R25] Microsoft To Do 2/5 · US Has benefits but: The constant need to login all the time is a drag and make it frustrating because if the password is not right it takes forever to get it reset.
  19. [R11] Microsoft To Do 4/5 · US Love the app, but the widgets dont work with the clear or tinted themes of ios: Thats about it. Been using it for years and its really good at syncing stuff no matter which device I am on
  20. [R34] Microsoft To Do 1/5 · US IOS Issues: I love To Do and its functions, i love that I can access my lists from all of my work and personal devices. However, I use my iPad Mini as a work hub during the day for work, and the WIDGETS on iOS DO NOT WORK. They are a blank white space, previews do not even load. This is a huge issue for my productivity flow. Please fix!
  21. [R49] Microsoft To Do 2/5 · US Widget broken: The widget is completely broken when using tinted icons on the Home Screen
  22. [R29] Microsoft To Do 5/5 · US Organizational Bliss: Love the way To Do syncs with Outlook and the Outlook calendar to simplify my workflow. I can manage my meetings, action items, and assigned tasks from MS Planner all in one place!
  23. [R35] Microsoft To Do 5/5 · US It works !: Used for years. Just right for outlook user. Thanks !
  24. [R52] Microsoft Outlook 4/5 · US Calendar: I would be a much happier person if the calendar was a separate app.
  25. [R63] Microsoft Outlook 2/5 · US Can’t set rules on the app: One of the main reasons why I got outlook was that I was frustrated by how Gmail sorted emails. I really liked how much customization and control I had with my work email back in my office days. Rules- well they rule. It not being an option on my phone sucks. I DO want all the ads and promotions, but I DON’T want them in my inbox. Like ever. I want them sent to my perfe
  26. [R66] Microsoft Word 5/5 · US Best: Microsoft Word is the best at creating resumes or just about anything that needs to be typed or look professional. I have used Word for quite some time and it is easy to use I would recommend using Word for all your typing/ letter needs
  27. [R67] Microsoft Word 3/5 · US Not a close 2nd: Dictation can be difficult because of word comprehension Correcting misspelled words is extremely more challenging than what an iOS can deliver.
  28. [R69] Microsoft Word 5/5 · US Indispensable WORD: I don’t know what I would do without Word. I can select handwriting script and dash of letters to expectant readers so much faster and more frequently! Report writing and keeping meeting minutes is easy.
  29. [R70] Microsoft Word 3/5 · US Bugs: Overall pretty solid, works pretty good on my laptop but the iPad version is very buggy for some reason . Sometimes when i try to autofill it will fill with the most random word. Also when i try to highlight a word it will bug out and keep deselecting it.
  30. [R79] Microsoft 365 Copilot 1/5 · US Bad review: It never wants to work. Nothing but problems. Made me not want to use it.
  31. [R80] Microsoft 365 Copilot 5/5 · US The best: I can say so many things about you but probably don’t have enough room, but you let me know things that I would never know without without you. I don’t know what I would do. I just have got to tell you I just put something on your desk for sale and I am very important. Use everything you got to let me know please this is super. I’m sorry I had to use the review to say this, I’ll make ano
  32. [R81] Microsoft 365 Copilot 3/5 · US Not the best overall: I am not very impressed with Copilot. First off, the app doesn’t half the time let me upload files on my iPad. Second, it is inaccurate on its responses a lot - forcing me to go other AI like Gemini. If it wasn’t for Office I would probably cancel.
  33. [R82] Microsoft 365 Copilot 1/5 · US Never works: Never works right, constant issues, especially when I needed the most.
  34. [R93] Microsoft OneNote 1/5 · US An interface that lags 10 years: In this day and age, it’s unimaginable to have such a poor user interface. And if an app needs to beg you to rate it every time you open it, something is wrong. So… Microsoft… Do your homework, listen to your reviews, and stop being so money, hungry.
  35. [R94] Microsoft OneNote 5/5 · US Best app to keep track of things: I've used many different apps including Evernote and others. This is the best app and here's why. The app is available for your mobile phone, your windows computer (possibly for Mac also), and on the Internet if you are using someone else's computer. The note taking ability is made easy by the fact that you can have multiple notebooks. Within each notebook you can
  36. [R95] Microsoft OneNote 3/5 · US App Issues: Please fix what’s causing the app to crash while typing notes. I have a lot of notes saved and I would like to keep using the app without issues.
  37. [R102] Microsoft OneNote 1/5 · US must constantly reauthenticate: Without fail, almost daily, OneNote must re-authenticate. You cannot share notes to OneNote from other apps until you do this within the app, which really destroys the flow.
  38. [R107] Todoist 2/5 · US User: I was enjoying it but with software updates it tells me to download the latest version but will not allow it (I guess the new version can’t be run on older platforms). So, it still asks me to download the new version each time I open it, and it now no longer syncs between devices. And, as far as I can tell, there is NO WAY to contact customer support or get any help with it. A useful tool wh
  39. [R108] Todoist 5/5 · US Excellent Campanion: Gives me the flexibility to add all my activities in one spot. Excited about the implementation of Goals.
  40. [R110] Todoist 1/5 · US No hay sincronización: Existe un falta de sincronización entre completar una tarea desde las notificaciones y creando tareas con Siri que no aparecen y no envía recordatorios a menos que necesariamente vuelva a abrir la aplicación
  41. [R114] Todoist 5/5 · US Amazing Application: I have been using this application for over 13 years and have been witness to the amazing product development that the task manager is today. Very intuitive data input allowing for simple daily reminders to complex team project management. I love the simplicity of quick task entry putting the essential organizing categories up front. It even allows for verbal entry. Ther

Synthesized from 120 recent App Store reviews · updated July 2026 · View on the App Store